Tuesday, March 8, 2016

WL Council Highlights - March 8th mtg

Present: Mayor W. Cobb, Councillors S. Nelson, J. Ryll (entered meeting at 6:36pm), C. Smith, and L. Walters

Meeting called to order at 6pm

Acknowledgment that the meeting is being held on Northern Shuswap territory

Meeting Agenda approved/Mins of the Feb 23rd WL City Council meeting adopted

Delegations:

1) Dave Walgren, Guy Burdikin, Jordan Townsend & Lisa Sararuer from West Fraser Mills Ltd. appeared before Council to discuss Tree Planting Project in Boitanio Park

A Question/Answer period ensued

Mayor Cobb, on behalf of Council, thanked the delegation for their time/information

Resolved - Council endorsed the proposal from West Fraser Mills Ltd. for an afforestation project on 1.53 hectares of Boitanio Park.

2) A delegation from the Boys/Girls Club of Williams Lake appeared before Council in regards to the "Youth Week" Proclamation

Mayor Cobb, on behalf of Council, thanked the delegation for their time/information

Resolved - That Council proclaim the week of May 1 to 7, 2016 as "Youth Week" in the City of Williams Lake

3) Lieutenant Bill Sheridan, Canadian Forces - Cadets Canada appeared before Council to discuss the 99th Anniversary of the Battle of Vimy Ridge and Commemorative Parade

A Question/Answer period ensued

Mayor Cobb, on behalf of Council, thanked the delegation for their time/information

Resolved - Council give approval for the 99th Anniversary of the Battle of Vimy Ridge Parade on Saturday, April 9, 2016 at 2:00 PM and that April 9th be proclaimed as "Vimy Ridge Memorial Day" in the City of Williams Lake

Business:

1) Council received the accounts payable cheque listings for the periods ending February 25 and March 3, 2016

2) Council ratified an email poll approving travel and all associated expenses for Councillor Ryll to attend the BC Ferry Working Group Meetings being held in Vancouver, BC on Tuesday, March 8, 2016 and in Ottawa, ON at a future date to be determined

3) After receiving no public input - Council gave approval to Development Variance Permit - DVP #01-2016 (4665 Collier Place)

4) Council awarded the engineering, supply and installation of a stand-by generator, to be located at the Westside Booster Station, to Mueller Electric Ltd. for the tendered price of $101,583, excluding GST

5) Council awarded the paving technical services contract as set out in the Paving Rehabilitation - Project Management RFP to TRUE Consulting Group for a total amount of $40,740, excluding GST.

6) Council received a report from the Recreation Coordinator in regards to the annual Nutrition Run to be held on April 3rd, 2016

7) Council ratified 3 Committee of the Whole recommendations as follows:

a) That pursuant to Committee of Whole Council Report #10-2016, the report of the Chief Financial Officer dated February 25, 2016 regarding the Auditor General for Local Government's Policing Audit City Action Plan be received and Council approve formation of a Police Committee which includes the Mayor as Chair, one (1) Councillor and Alternate as appointed by Council, one (1) Cariboo Regional District Director and Alternate from Area D, E or F, one (1) First Nation representative each from the Northern Shuswap Tribal Council and the Carrier Chilcotin Tribal Council, and the leader of a community policing organization in the region as a member at large; and further, the terms of reference for the committee be prepared and brought back for Council's approval.

b) That pursuant to Committee of Whole Council Report #11-2016, the report of the Engineering Technologist dated February 25, 2016 be received and Council approve Option 1, Full Depth Reclamation for the 2016 Pavement Rehabilitation Project as per the City's Pavement Management Program.

At 6:37pm - Councillor Jason Ryll entered the meeting

c) That pursuant to Committee of Whole Council Report #12-2016 and the report of the Director of Development Services dated February 29, 2016, Council approve sole sourcing the repairs to the exterior of the Tourism Discovery Centre to Franklin Industries Inc. in an amount not to exceed $135,000, as included in the consolidated 2016 Projects Listing.

At 6:38pm - Councillor Nelson declared a perceived conflict of interest on the next item and left Council Chambers

8) Council agreed to amend the Remedial Action Resolution for 27 7th Avenue South imposed on July 21, 2015 by Council Resolution No. 288/15, and amended on August 18, 2015 and September 8, 2015, by requiring electrical power to be restored to all buildings in the complex and all fire and smoke alarms be installed as per the current B.C. Building Code by September 6, 2016; and that the deadline for demolition of all three buildings be extended to October 14, 2016.

At 6:44pm - Councillor Nelson re-entered Council Chambers and resumed his seat

9) Council received a letter from the Station House Studio & Gallery Society in regards to the upcoming 'Station House Express' Fundraising Gala being held Friday, April 8, 2016

10) Council received an invitation from the Museum of the Cariboo Chilcotin in regards to the City's 87th Birthday Tea at the Museum on Tuesday, March 15th

11) Council proclaimed the following days:

March 13-20 - "Cowboy Heritage Week"
March 21st - "International Day for the Elimination of Racial Discrimination"

12) Council received the 'Council Information Package' as follows:

• February 24, 2016 - Growing Our Future Newsletter - The Williams Lake Economic Development Plan;
• February 26, 2016 - CRD Board Meeting Highlights;
• March 1, 2016 - Ministry of Children and Family Development re Child Care Awards of Excellence Nomination Period.

Members of Council gave oral reports on their activities within the City

Delegations, cont:

4) Insp. Milo MacDonald, Williams Lake RCMP Detachment and Dave Dickson, Manager of Community Safety appeared before Council to give an update on RCMP Affairs

A Question/Answer period ensued

Mayor Cobb, on behalf of Council, thanked the delegation for their time/information

Mayor Cobb reported on his activities in the community

At 7:55pm -- the meeting adjourned and after a brief recess, Council convened an In-Camera meeting as per Sections 90(1a and 1e - appointment/land) of the Community Charter




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