CC Joint Committee - March 23rd mtg

Present from CRD: Co-Chair J. Sorley; Directors B. Kemp, and S. Forseth

Present from City of WL: Councillors S. Nelson, C. Smith, L. Walters and S. Zacharias

Meeting called to order at 5:12pm by Co-Chair J. Sorley.  The Chair acknowledged that the meeting was taking place on Northern Shuswap territory

Meeting Agenda approved/Mins of the Jan 27th CC Joint Committee meeting adopted

Business:

1) 2015 CCACS Grant Program Results

Report from the CCACS Society was reviewed
Discussion ensued thereon

Resolved - Report received

2) CCACS - Recommendations for Arts and Culture Grants

Report from the CCACS Society was reviewed
Discussion ensued thereon

Resolved - Report received and the following Grant recommendations be endorsed:

50 Mile Greenbelt, Trail & Heritage Society - $2,150
Cariboo Chilcotin Youth Fiddle Society - $2,000
Cariboo Chilcotin Child Development Centre - $3,000
Cariboo Chilcotin Metis Association - $1,200
Cariboo Potters Guild - $1,400
Community Arts Council of Williams Lake - $3,000
Contact Women’s Society - $1,500
McLeese Lake Recreation Commission - $3,000
Station House Studio and Gallery Society - $750
West Coast Book Prize Society (dba BC Book Prizes) - $1,200
Williams Lake Indian Band - $3,000
Williams Lake Museum and Historical Society - $2,800

TOTAL - $25,000

3) CCACS - Fee for Service Management Committee Report

Report from the Fee for Service Management Committee was reviewed
Discussion ensued thereon

Resolved - Report received

4) City of Williams Lake - Scout Island Trails Fee for Service Agreement

Report from the City's Corporate Services/Records Management Coordinator was reviewed
Discussion ensued thereon

Resolved - Report received and that the fee for service agreement for the Scout Island Trail System, in the amount of $12,500 per year as outlined in the Central Cariboo Recreation and Leisure Services Business and Financial Plan, be renewed for a 3-year term, effective January 1, 2016 to December 31, 2018.

5) City of Williams Lake - BC Games Bid Application

Report from City Director of Community Services was reviewed
Discussion ensued thereon

Resolved - Report from City Staff received, review bid package and report back at next Joint Committee meeting

6) Sam Ketcham Pool Upgrade Project - Monthly Status Reports for January and February 2016 and an Updated Project Cost Estimate

Report from CRD Mgr of Community Services reviewed
Discussion ensued thereon

Resolved - Report received and That the project budget target for the Sam Ketcham Pool Project be set at up to $13.1 million and that the Central Cariboo Recreation and Leisure Services financial plan be amended accordingly.

Motion  - That the above Resolution be deferred to a Special CC Joint Committee meeting

At 6:35pm - Councillor S. Nelson left the meeting and thus quorum for WL City Council was broken and the meeting recessed until quorum could be re-established

Councillor J. Ryll joined the meeting via teleconference

Meeting resumed at 6:37pm

Debate resumed on the motion to defer.  The Chair, after some time, called the question on the motion and it was declared defeated by the following Vote:

Affirmative - Councillors C. Smith and J. Ryll
Negative - Councillors S. Zacharias, L. Walters and Directors S. Forseth, B. Kemp and J. Sorley

Debate resumed on the Main Motion.  After some time, the Chair called the question on the Main Motion and it was declared approved by the following Vote:

Affirmative - Directors S. Forseth, B. Kemp, J. Sorley; Councillors J. Ryll, L. Walters and S. Zacharias

Negative - Councillor C. Smith

7) Sam Ketcham Pool Upgrade Project – Communications

Report from CRD Mgr of Community Services reviewed
Discussion ensued thereon

Resolved - Report received

8) Action Page

Action Page reviewed

Resolved - Action Page received and Items 1,3,5 and 8 be removed

Resolved - That the motion "That the project budget target for the Sam Ketcham Pool Project be set at up to $13.1 million and that the Central Cariboo Recreation and Leisure Services financial plan be amended accordingly be now reconsidered

Above motion requires support of 2/3's of WL City Council (3 of 4) and 2/3's of CRD Directors (2 of 3) to pass.  The Chair called the question on the motion and it was declared defeated by the following Vote:

Affirmative - Councillors C. Smith/J. Ryll
Negative - Councillors S. Zacharias/L. Walters and Directors S. Forseth, B. Kemp and J. Sorley

Meeting adjourned at 7:22pm