WL Council Highlights - Jan 28th mtg

Present: Mayor Cook and Councillors Bonnell, Bourdon, Hughes, and Zacharias

Absent: Councillors SPS Rathor and Laurie Walters

Staff present:

Darrell Garceau - City Manager
Geoff Goodall - GM of Planning/Ops
Cindy Bouchard - Mgr of Legislative Services
Chris Hutton - Planner
Ken MacInnis - Communications Coordinator
Tom Chung - IT Manager

Meeting called to order at 6pm

Minutes from Jan 14th/14 WL Council Meeting/Agenda with 1 late item approved

Delegations:

1) WL Junior Council appeared before City Council to give an update as to their activities
2) Susan Nelson & Grade 6/7 English Language Services for Adults from IMSS - WL Chapter appeared before Council to introduce themselves and Program Background

Business:

1) Council received the accounts payable computer cheque listings for the periods ending January 16 and 23, 2014

2) Council approved travel, registration and associated expenses for Mayor Cook to attend the BC Mayor's Caucus on April 23 to 25, 2014 in Cranbrook and Kimberley, BC, as per Council policy.

3) Council approved travel and associated expenses for Mayor Cook to attend the 2014 Council of Forest Industries (COFI) Convention on April 2 and 3, 2014 in Kelowna, BC, as per Council policy

4) Council approved registration, travel and associated expenses for Councillor SPS Rathor to attend the 77th Annual Federation of Canadian Municipalities (FCM) Conference being held May 30 to June 2, 2014 in Niagara Falls, Ontario, as per Council policy.

5) Council authorized submission of a grant application to the Northern Development Initiative Trust (NDIT) Facade Improvement Program and, if approved, directed Staff to implement the program based on the attached program guidelines and application.

6) After 5 receiving delegations - Council approved Development Variance Permit #06-2013 for Williams Lake Ventures Inc. to vary Section 316.2 Highway Commercial (CS-3) Zone to increase the maximum height of the principal building from 10 m to 11.38 m for the proposed principal building on,situate at 1740 and 1820 Broadway Avenue South, respectively; however, issuance of the Development Variance Permit will be held pending the applicant, at their own cost, legally binding by covenant or consolidation the two subject properties in such a matter that neither may be sold or otherwise transferred separately from the other, with the City as a signatory thereto by the following vote:

Affirmative - Mayor Cook and Councillors Bonnell, Bourdon, and Zacharias
Negative - Councillor Hughes

7) Council referred DP #7-2013 (Williams Lake Ventures Inc - 1740/1820 Broadway Avenue South) back to the applicant/Staff for re-review to fit DVP #6-2013

8) Council approved the second Lease Renewal Agreement for the Lease over Lot 1, District Lot 8844, Cariboo District, Plan 43640, between the City of Williams Lake and the Cariboo Regional District for a further five year term effective January 1, 2014 to December 31, 2018, pursuant to the Renewal Option contained in the Lease Agreement

9) Council accepted the proposal from Tell Tale Signs for the provision of Bus Shelter Maintenance and Advertising for a three-year term and authorize entering into an Agreement. Mayor Cook and the City's Corporate Officer was authorized to sign the Agreement on behalf of the City

10) Council received a letter from the local Chamber of Commerce regarding their annual Business Excellence Awards and nomination information and the community be encouraged to consider and submit nominations for this award by the February 7, 2014 deadline

11) Council proclaimed the week of Feb 1-8 as "Turn Down the Heat" week in the City of Williams Lake

12) Late Item - Council appointed Councillor SPS Rathor as Cariboo RD Alternate Director for the City of Williams Lake for the Feb 14th Cariboo RD Board meeting only, as per Section 786 of the Local Government Act

13) Council received the 'Council Information Package' of Jan 28th as follows:

• December 2013 - Cariboo Chilcotin Conservation Society Newsletter;
• January 2014 - Seniors BC e-Newsletter;
• January 9, 2014 - MLA Barnett re Happy New Year 2014;
• January 14, 2014 - West Fraser Mills Ltd. re Advisory Group Awarded BC Safety Authority's Lieutenant Governor Safety Award for Excellence in Systems Safety;
• January 17, 2014 - CRD Board Highlights;
• January 17, 2014 - CCRHD Chair John Massier Delivers Year-End Address.

14) Council received a monthly report from the City Manager up to Jan 24th, 2014

15) Council received a monthly report from Mayor Cook ending Jan 21st, 2014

Council members gave oral updates as to their activities

Council agreed to adjourn at 7:48pm and after a short recess, Council convened an In-Camera Council Meeting as per Sections 92 (resolution to close meeting to public in an open forum) and 90(1)(c - labour/employee relations) of the Community Charter